Modern Slavery Statement

Modern Slavery Statement for Man and Van Ruislip

Man and Van Ruislip is committed to conducting its business with integrity, transparency, and respect for human rights. This Modern Slavery Statement outlines the steps we take to prevent modern slavery and human trafficking within our operations and supply chains. We recognise our responsibility to identify, prevent, and address any potential risks associated with exploitation and abusive labour practices.

Our Zero-Tolerance Approach

We operate a strict zero-tolerance policy towards all forms of modern slavery, forced labour, human trafficking, child labour, and exploitative working conditions. This applies to our own activities and to all third parties with whom we work, including suppliers, subcontractors, and business partners. We will not knowingly engage with any organisation that is involved in, or fails to take adequate steps to prevent, modern slavery in its operations.

All individuals working for or on behalf of Man and Van Ruislip are expected to uphold this policy and act ethically and responsibly at all times. Any breach of this policy is viewed seriously and may result in termination of contracts or working relationships.

Our Supply Chain Standards

Our services rely on a range of suppliers and subcontractors, including vehicle hire companies, equipment providers, fuel suppliers, and occasional labour support. We are committed to working only with those suppliers who can demonstrate that they operate in accordance with applicable labour laws and human rights standards.

We expect all suppliers to ensure that employment is freely chosen, that workers are of legal working age, and that working conditions, wages, and hours comply with relevant regulations. We also expect suppliers to prevent any form of intimidation, inhumane treatment, or harassment in the workplace.

Supplier Audits and Due Diligence

To reinforce our zero-tolerance stance, we conduct proportionate due diligence and checks on existing and prospective suppliers. This may include requesting information about their labour practices, policies, and procedures, as well as verification that they comply with modern slavery and human trafficking legislation where applicable.

Where we identify higher-risk suppliers or categories of work, we may undertake more detailed reviews or audits. If areas of concern are identified, we will work with the supplier to address them within clear timeframes. If sufficient improvement is not made, we reserve the right to end the relationship.

Employee Awareness and Responsibilities

All staff, contractors, and representatives of Man and Van Ruislip are made aware of our expectations in relation to ethical conduct and respect for human rights. Managers are responsible for monitoring working conditions in areas under their control and for ensuring that workers are treated fairly and lawfully.

We encourage all workers to be vigilant and to report any concerns or suspicions of modern slavery, whether relating to our own operations or those of our suppliers. No one will suffer retaliation for raising a concern in good faith.

Reporting Channels

Concerns about potential modern slavery, human trafficking, or unethical labour practices can be reported directly to management in person or in writing. We are committed to handling all reports sensitively and, where possible, confidentially. Reports may relate to treatment of workers, recruitment practices, working hours, pay, or any other indicators of exploitation.

All reports will be reviewed promptly, investigated thoroughly where appropriate, and addressed through suitable corrective actions. We may also escalate matters to relevant authorities if we believe an offence may have been committed.

Continuous Improvement and Annual Review

Man and Van Ruislip recognises that combating modern slavery is an ongoing responsibility. We are committed to continuously improving our processes and controls to better identify and mitigate risks. This includes reviewing our supplier relationships, contractual terms, and internal procedures.

This Modern Slavery Statement will be reviewed each year to reflect any changes in our business operations, legal requirements, or best practice guidance. Where necessary, we will update our policies and procedures and communicate these changes to our staff and suppliers.

By maintaining a strong zero-tolerance position, conducting appropriate supplier audits, providing clear reporting channels, and implementing an annual review, Man and Van Ruislip aims to play its part in eradicating modern slavery and protecting the rights and dignity of all workers connected to our business.